WAVE on Wheels Program Request

WAVE is excited to bring environmental education to YOU! At this time, WAVE can only bring animal ambassadors to programs in KY. We are working hard to soon resume animal programming in OH and IN.

This form must be completed for EACH program date being requested. Consecutive programs can only be scheduled on the same date at the same location with the same animal.

Please allow 2 weeks after submission for WAVE to determine animal ambassador availability and send a quote for your chosen program(s). Due to risk of avian flu, penguins are not available for programs until at least April 20, 2026.

*NOTE* WAVE Foundation Community Outreach Scholarship Fund is generously funded by the Charles H. Dater Foundation.

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Your school or organization may be eligible for scholarship funding to cover some or all of the cost for a WAVE on Wheels program.
To receive scholarship funding, you must explain how a WAVE on Wheels program will impact your participants and enhance learning. Include demographics on underserved populations that will participate in the program. If booking for a non-school community organization, please include the name of the closest public school and the free/reduced lunch percentage rate.

If your organization is awarded a scholarship/grant funding, you agree to complete a post program survey to be eligible for future funding.
Impact Statement (2 paragraphs)
Preferred Program Date * Please Note Penguins are NOT Available on Wednesdays. Due to risk of avian flu, penguins are not available for programs until at least April 20, 2026.

How will you be paying for the program?
Enter PO number, if required on your invoice.

Education Programs

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All

Preschool & Kindergarten

Grades 1-5

Middle School & High School

Finstitute - After School Programs

Festivals and Large Events - Meet & Greet Booth

Small Community Groups & Senior Centers

Virtual Programs

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*REQUIRED* ROUNDTRIP: Mileage from Newport Aquarium to Program Location, and back to Newport Aquarium

Free

Preschool & Kindergarten

School Classroom PreK

These 30 minute programs are perfect for little minds and include a read-aloud. We can accommodate up to 30 people in these programs, you may need to request more than one section for multiple groups. Depending on animal needs, participants may have an opportunity to touch an animal ambassador.

$250.00

Program	Quantity	Price
Reptile Roundup		$250.00
Tidepool School		$250.00
Silly Stingrays		$350.00
Shark Sleuths		$350.00

Grades 1-5

Gr.1 - Gr.5 Classroom Programs

Connect your group to animal ambassadors in the classroom for grades 1-5. These educational up-close encounters align with NGSS and OH state standards for science and can accommodate 50 participants at a time up to 1 hour. Depending on animal needs, participants may have an opportunity to touch an animal ambassador.

$400.00

Program	Quantity	Price
Tidepool School		$400.00
Reptile Roundup		$400.00
Stingray Studies		$500.00
Shark Conservation		$500.00

Item subtotal:$0.00$0.00

Gr.1 - Gr.5 Assembly Programs

Perfect for larger groups looking for a presentation, we are happy to accommodate up to 125 participants (includes school/venue staff). Assembly Programs are 45 minutes – 1 hour in length. For animal ambassador welfare, participants may not touch animals as part of assembly programs

$500.00

Program	Quantity	Price
Shark Conservation		$500.00
Stingray Studies		$500.00

Item subtotal:$0.00$0.00

Middle School & High School

MS & HS Assembly Programs

$500.00

	Quantity	Price
Shark Conservation		$500.00
Stingray Studies		$500.00

Item subtotal:$0.00$0.00

MS & HS Classroom Programs

Connect your older students to animal ambassadors in the classroom! These educational up-close encounters use project-based learning and align with NGSS and OH state standards for science and can accommodate 50 participants at a time up to 1 hour. Depending on animal needs, participants may have an opportunity to touch an animal ambassador.

$500.00

	Quantity	Price
Oil in the Ocean		$500.00
Aquarium Careers 101		$500.00
Everglades Exploration		$500.00
Fishing for the Future		$500.00
Shifting Ocean Tides & Habitats		$500.00
Kelp Caper		$500.00

Item subtotal:$0.00$0.00

Finstitute - After School Programs

Finstitute After School Programs

Perfect for after-school wiggles and day camps! These programs are half animal-encounter and half-moving activity that center around a conservation theme. We are happy to accommodate up to 40 students at a time.Interested in a series? Email us at registrar@wavefoundation.org for more information.

$500.00

	Quantity	Price
Come Out of Your Shell - Turtles & Tortoise		$500.00
Sneaky Snakes		$500.00
Lizards On the Loose		$500.00
Saving Gators		$500.00
Roll with the Waves		$500.00
Sensational Stingrays		$500.00
Uh-Oh Shark		$500.00

Item subtotal:$0.00$0.00

Festivals and Large Events - Meet & Greet Booth

Meet & Greet

Do you have an event and would like to connect your audience with animals? We are happy to be one of your stations. Guests can come up to our table and ask questions about our animal ambassadors. Programs are one hour in length. Please note, this is a different format from the assembly programs.Meet a Shark NOTE: Penguin can be viewed for a maximum of 45 minutes. If booking more than one session, a 30 minute break is required between each. Click box in corner to view topics.

$500.00

	Quantity	Price
Meet a Shark		$500.00
Meet a Stingray		$500.00
Meet a Tide Pool		$500.00
Meet Reptiles		$500.00

Item subtotal:$0.00$0.00

Small Community Groups & Senior Centers

Small Community Groups & Senior Centers

For learners of all ages! Guests can ask questions about our animal ambassadors while having an up-close encounter. Programs last 45 minutes - 1 hour and can accommodate up to 40 participants. NOTE: Penguin can be viewed for a maximum of 45 minutes. If booking more than one session, a 30 minute break is required between each. Click box in corner to view topics.

$500.00

Program	Quantity	Price
Shark Cart		$500.00
Stingray Cart		$500.00
Tidepool School		$400.00
Reptile Roundup		$400.00

Item subtotal:$0.00$0.00

Virtual Programs

Virtual Programs

Interactive distance learning programs are now available. All programs are 45 minutes in length and will be conducted through Zoom. These programs will feature a live-stream of our animal ambassadors, feature artifacts, and give the guests opportunities to ask questions. WAVE Foundation will email you a link for the connection once your registration is confirmed. Click box in corner to view topics.

$200.00

	Quantity	Price
Tide Pool School		$200.00
Penguin Pals (not available Wednesdays)		$200.00
Shark Conservation		$200.00
Reptile Roundup		$200.00
Stingray Studies		$200.00

Item subtotal:$0.00$0.00

Total

$0.00$0.00

Penguins may become unavailable Wednesdays or potentially other dates for programs due to nesting, molting, avian flu, choice & control, and other reasons. If a penguin is not available the day of your program, choose an option below.
The program will be held:
Grade(s) or Age(s). Select all that apply.
Total Number of Program Attendees.
Program participant limits must be observed or can result in program forfeiture and/or additional cost. Touching animals is not guaranteed in any program to assure the health and safety of our animals and follow AZA regulations.
School or Organization Name
If this program is at a school, what school district is it part of?
Your Name

First NameLast Name
Your Email
example@example.com
Your Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Are you the Day Of Program On Site Contact?
Day of Program Contact Name

First NameLast Name
Day of Program Contact Email
example@example.com
Day of Program Contact Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Address where program will occur

Street Address

Street Address Line 2

CityState

Zip Code
School or Organization County
Billing Organization Name
Billing Contact Name

First NameLast Name
Billing Address

Street Address

Street Address

CityState / Province

Postal / Zip Code
Billing Email
example@example.com
Billing Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Anything else we should know? Any questions?

Please estimate the percentage of different races and ethnicities of program participants. This information is used solely for grant reporting and ensuring equitable access to WAVE programs.*

Rows	American Indian or Alaska Native	Asian	Black or African American	Native Hawaiian or Other Pacific Islander	White	Hispanic	One or More Races
% of Participants

Please estimate the percentage of program participants with disabilities including physical, 504, IEP). This information is used solely for grant reporting and ensuring equitable access to WAVE programs*

Rows	100%	75%	50%	25%	0%
% of participants

Submission of this request form does not constitute a scheduled program. You will receive an email confirming your program(s) date and time within 1-2 weeks.

If you want programs on multiple days or at multiple locations, please complete another request form specific to date/location.
WAVE on Wheels Program Cancellation Policy: Cancellations received 15 or more days before a scheduled program will receive a full refund minus a $25 administrative fee. Cancellations received 14 days or less days prior to the program date will incur a $100 cancellation fee. Exceptions may be made on a case-by-case scenario. If a program can be rescheduled, a rescheduling fee may apply. Rescheduling should be done through your original contact. All cancellations must be made via email to wave@wavefoundation.org. Any refunds will be credited to the original form of payment. Program, cancellation, and rescheduling invoices will be sent via WAVE QuickBooks/Intuit. If an organization does not pay fees incurred by cancelling or rescheduling, WAVE reserves the right to refuse future program scheduling requests. If WAVE must cancel a program due to the organization not abiding by program guidelines, the booking organization will be liable to pay a fee up to 100% of the program cost.
WAVE on Wheels Program Guidelines: Please keep in mind that we allow a maximum of 30 participants in the PreK program and 50 participants in Classroom Program sessions. Please keep in mind that we allow a maximum of 125 participants, including staff, in our Assembly Program sessions. This helps us to provide the best experience for your participants, the animal ambassador(s), and WAVE Education Staff. Program participant limits must be observed or may result in program forfeiture and/or additional program costs. Meet & Greet sessions allow guests to come to our cart/table and ask questions about our animal ambassadors (not a formal seated educational presentation). There is no limit to the number of participants for a Meet & Greet program. Please assist to ensure all guests get a chance to visit the Ambassador Animal during program times. Your organization must have a representative(s) providing adequate supervision of attendees for the entire program session. We require level paved ground and ramp/elevator access into the building and presentation space for 30"W x 60"L mobile aquatic carts. The cart requires electricity. Please provide access to an electrical outlet within 15 feet of the cart in the presentation space. Our Education Team will arrive approximately 15-30 minutes prior to the start of your program. Please allow this time for uninterrupted set up to ensure the program begins on time. Our programs involve the transportation of materials and live animals. To reduce the set-up time and stress on the animals. One consistent presentation space is required for all program sessions. For the safety and welfare of Penguin animal ambassadors, only WAVE staff are permitted to touch Penguins. Penguins will require 15 minutes to acclimate and can be viewed for a maximum of 45 minutes. If more than one session is scheduled, a 30-minute rest period is required. Penguin and Education staff must have access to a quiet location away from others for the break. Please provide a 6-foot or 8-foot table. We require that the indoor and/or outdoor environment maintain a temperature between 70 - 85 degrees Fahrenheit. Outdoor presentations do require shade (stable tent or permanent structure) and must be dry. Outdoor venues do require an indoor back-up plan, or the presentation may be canceled. Animal ambassadors must be kept away from other animals (including service/support), excessive noise (speakers), and air pollution (smoke). Animal ambassadors are living creatures. We try our best to bring the requested animals. However, due to the needs of our animals, we cannot guarantee a specific species for a program. WAVE Foundation reserves the right to cancel a program at any time. As an accredited member of the Association of Zoos and Aquariums (AZA), Newport Aquarium supports animal choice and control. For example, the Penguin may choose not to enter the transport container at the Aquarium. It may want to stay in a transport container instead of standing in public after arriving at your location. If we arrive at your facility and the penguin chooses not to participate, our WAVE staff will still deliver an educational program. Thank you for understanding and helping protect this endangered species.
To the fullest extent permitted by law, ORGANIZATION shall indemnify, defend, and hold harmless WAVE, WAVE's consultants, agents, vendors, board of directors, and employees and any of them from and against claims, damages, losses, and expenses, including but not limited to attorney's fees, arising out of or resulting from program presentation by WAVE Foundation or in any way related to or arising out of any person's participation in any program or related activities provided by WAVE Foundation and/or Newport Aquarium provided that such claim, damage, loss, or expense is attributable to bodily injury, sickness, disease, or death, or to damage to or destruction of tangible property, except to the extent such claims, damages, losses and expenses result from the negligent, intentional, reckless acts or omissions of WAVE Foundation, anyone directly or indirectly employed by WAVE Foundation or anyone for whose acts they may be liable. Such obligation shall not be construed to negate, abridge, or reduce other rights and obligations of indemnity which would otherwise exist as to a party or person described in this section.
In addition, you give print, social media, photo, and video release consent to those participating in the program.
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WAVE is excited to bring environmental education to YOU! At this time, WAVE can only bring animal ambassadors to programs in KY. We are working hard to soon resume animal programming in OH and IN.

Education Programs